After a business trip, receipts in three currencies and a cash advance can make claiming expenses confusing. This free template converts everything to Bahraini dinar, separates what the company card paid from what you paid, and shows exactly how much is owed. It’s ready to print and sign.
Download the free travel expense claim template (.xlsx)
What is inside
| Feature | How it works |
|---|---|
| Trip details | Employee, department, purpose, destination and dates |
| 30 expense lines | Date, category, description, currency, amount and who paid |
| Currency conversion | Pick a currency and the rate to BHD fills in from the Lists sheet. Amounts convert automatically. |
| Employee vs company card | Only what the employee paid is reimbursed |
| Cash advance | Enter any advance. The balance shows “Owed to employee” or “Owed to company”. |
| Category totals | Flights, hotel, meals, taxi, per diem and other |
| Missing receipts | Lines without a receipt are highlighted red for the approver |
| Approval block | Signature lines for employee, manager and finance. Prints on one page wide. |
About the exchange rates
The Lists sheet includes sample rates for USD, SAR and AED, based on their fixed pegs to the US dollar. For other currencies, or to use the exact rate from your card statement, type the rate (BHD per 1 unit) on the Lists sheet. Ask your finance team which rate your company policy uses.
How to use it
- Fill in the trip details at the top.
- Add each expense on its own line with the original currency and amount.
- Choose Employee or Company card under “Paid by”.
- Enter any cash advance you received.
- Print or save as PDF, attach receipts, sign and send for approval.
Tips for faster approval
- Photograph receipts on the day. Name them clearly, e.g.
2026-10-12_Taxi_SAR85.jpg. See file naming conventions. - Add a short description for meals with clients: who attended and why.
- Submit within a week of returning, while you still remember the details.
- Check your company policy for meal limits, per diem and hotel caps.