50 ChatGPT and Claude Prompts for Office Work

AI assistants like ChatGPT, Claude, Gemini and Copilot can save hours each week, but the answer is only as good as the question. Here are 50 tested prompt templates for everyday office work, grouped by task. Copy one, fill in the [brackets], and adjust it to your job.

Quick answer

A good prompt says what you want, gives context, and sets the format. For example: “Summarise these notes into 5 bullet points for my manager, focusing on decisions and deadlines: [notes].”

How to use these prompts

• Replace everything in [brackets] with your own details.
• If the first answer is not right, reply with a correction (“shorter”, “more formal”, “use a table”) instead of starting again.
• Always check facts, numbers and names before you use the result.
• Do not paste confidential company or customer data into tools your company has not approved.

Email and messages (1–8)

1. Write a polite follow-up email to [name] about [topic]. Under 80 words.
2. Rewrite this email to sound more professional but still friendly: [email].
3. Write a short reply accepting [invitation/request] and confirming [details].
4. Decline [request] politely and suggest [alternative]. Under 100 words.
5. Turn these bullet points into a clear email to my team: [points].
6. Make this message shorter without losing any key information: [text].
7. Write a firm but polite reminder about [overdue task/payment] due on [date].
8. Translate this email into [Arabic/English] and keep a professional tone: [email].

For more on email, see our guide on how to use AI to write better work emails.

Meetings (9–14)

9. Create a 30-minute meeting agenda for [topic] with [number] attendees. Include time for each item.
10. Summarise these meeting notes into decisions, action items, owners and deadlines: [notes].
11. Write 5 questions I should ask in a meeting with [client/supplier] about [topic].
12. Turn this meeting transcript into a one-paragraph summary for people who missed it: [transcript].
13. Write a follow-up email after a meeting with [name], thanking them and confirming next steps: [steps].
14. Suggest ways to make our weekly [team] meeting shorter and more useful.

Reports and documents (15–22)

15. Summarise this document in 5 bullet points for a busy manager: [text].
16. Create an outline for a report on [topic] for [audience].
17. Rewrite this paragraph in plain English, short sentences, no jargon: [text].
18. Write an executive summary (under 150 words) of this report: [text].
19. Check this text for spelling, grammar and unclear sentences. List the changes: [text].
20. Turn this information into a table with columns [A], [B] and [C]: [text].
21. Write a step-by-step procedure (SOP) for [task] that a new employee can follow.
22. List the risks and open questions in this proposal: [text].

Excel and data (23–30)

23. Write an Excel formula that [goal]. My data: column A has [x], column B has [y].
24. Explain this Excel formula step by step in simple words: [formula].
25. Why does this formula return [error]? Formula: [formula]. Data: [description].
26. How do I build a pivot table that shows [summary] from columns [list]?
27. Suggest 3 charts that would best show this data, and why: [describe data].
28. Look at these numbers and list the 3 most important trends: [data].
29. Create a simple Excel template structure for tracking [expenses/inventory/attendance].
30. Write a Google Sheets formula to [goal] using columns [list].

New to formulas? Start with 25 Excel formulas every office worker should know and our XLOOKUP guide.

Planning and productivity (31–37)

31. Help me plan my week. My tasks: [list]. My deadlines: [list]. Put the most important first.
32. Break this project into small tasks with estimated time for each: [project].
33. Create a checklist for [process, e.g. onboarding a new employee].
34. I have [hours] to finish [tasks]. What should I do first and what can wait?
35. Suggest 5 ways to reduce time spent on [repetitive task].
36. Write SMART goals for [area] for the next quarter.
37. Create a simple project timeline for [project] starting [date] and ending [date].

Presentations (38–42)

38. Create a 10-slide outline for a presentation on [topic] for [audience].
39. Write short speaker notes for this slide: [slide text].
40. Turn this report into 5 key messages for a presentation: [text].
41. Suggest a clear title and 3 bullet points for a slide about [topic].
42. What questions might [audience] ask after a presentation on [topic]? Suggest short answers.

Career and HR (43–47)

43. Improve this CV bullet point to show results and numbers: [bullet].
44. Write a job description for a [role] with responsibilities and requirements.
45. Give me 10 interview questions for a [role] position.
46. Help me prepare for my performance review. My achievements this year: [list].
47. Write constructive feedback for a colleague about [issue], positive and specific.

Learning and problem solving (48–50)

48. Explain [concept] to me like I am new to the topic, with one real-world example.
49. I have this problem at work: [problem]. Give me 3 possible solutions with pros and cons.
50. Create a 2-week learning plan for [skill], 30 minutes a day.

Tips for better results

• Give a role: “Act as an experienced HR manager” often improves the answer.
• Show an example: paste a past email or report and say “in this style”.
• Ask for options: “Give me 3 versions” lets you choose the best one.
• Set the format: bullet points, table, word limit, or language.

FAQ

Do these prompts work in every AI tool?
Yes. They work in ChatGPT, Claude, Gemini and Copilot. Results vary slightly, so adjust the wording if needed.

Can I use these prompts in Arabic?
Yes. You can write the prompt in Arabic or ask for the answer in Arabic.

Is my data safe?
It depends on the tool and your account settings. Follow your company’s AI policy and keep sensitive data out unless the tool is approved.

Next steps

• How to use AI to write better work emails
• 25 Excel formulas every office worker should know